Voto LatinoDML Competition

Terms and Conditions

VL Innovators Challenge

The following are the terms and conditions of the Digital and Media Learning Competition funded by the John D. and Catherine T. MacArthur Foundation through grants to Voto Latino (VL) and the University of California, Irvine and administered by VL and HASTAC.

Frequently Asked Questions Section: The Frequently Asked Questions (FAQ) section of the VL Innovators Challenge web site also constitutes official Challenge rules and policies where they are not explicitly stated within these Terms and Conditions.

Statement of Purpose and Parties Involved

This is the Terms and Conditions Agreement (or “Terms”, “Agreement” ) that exists between the participant(s) and the Digital Media and Learning Competition V (“DML Competition”). This agreement outlines the terms by which an applicant agrees to participate in the Fifth Digital Media and Learning Competition: VL Innovators Challenge (hereinafter “VL Innovators Challenge” ).

Participants agree to these Terms and Conditions by submitting any proposal to the VL Innovators Challenge for funding consideration. This Agreement is not assignable or transferable by the participant without prior agreement and written permission from the Digital Media and Learning Competition.

Definitions

A participant is any person who is an applicant, collaborator, primary applicant, or principal investigator of any project or proposal submitted to the VL Innovators Challenge.

A primary applicant (PA) is the person who has overall responsibility for the management and execution of a submitted or funded proposal. Primary applicant(s) are designated as such on the proposal application form. A PA for a funded project cannot be changed without permission from the VL Innovators Challenge.

An applicant is any person who is listed as being a part of a proposed project as either a collaborator or primary applicant. While an individual will be named as the primary applicant, a sponsor organization/institution will be the formal grantee by the terms of the award and must have legal status to operate.

An applicant may be sponsored by or affiliated with any institution, organization or entity that has legal status to operate, regardless of its size or the sector in which it operates. All semi-finalists and finalist applicants will be required to have institutional affiliation. Sample affiliations include:

  • Educational institutions such as community colleges, four-year colleges or universities;
  • Nonprofit organizations with a 501(c) status;
  • Small and large businesses (for-profit organizations). However, the proposed tech tool must be free to download and/or use by everyone;
  • Museums;
  • Libraries;
  • Afterschool and summer programs.

Institutional affiliates are formally responsible for meeting grant terms and conditions, financing, etc. and are required to have the necessary institutional frameworks and buy-in to fully support and implement the project if approved.

Collaborators are persons who are part of a team that is seeking funding from the VL Innovators Challenge and is managed by the primary applicant.

Jurisdiction and Choice of Law

This agreement shall be governed by the laws and subjected to the jurisdiction of the City of Irvine, County of Orange, State of California.

 

Eligibility

Age

All primary applicants/principal investigators must be at least 18 years of age and no older than 34 years of age when the VL Innovators Challenge application closes on September 9, 2014.

Collaborators working on the project may include individuals over the age of 34 and/or students and others under the age of 18 as long as they are working under the supervision of the primary applicant/principal investigator and, for those younger than 18, with the permission of a parent or legal guardian. Collaboration is strongly encouraged (though not required).

Institutional Affiliation

Primary applicants/principal investigators for semi-finalist and finalist projects must apply through or be sponsored by institutions or organizations, not as individuals. Institutional affiliation is encouraged, but not required for step one. The application must reflect the fact that the institution or organization has adopted the application and project as its own.

Residency

The VL Innovators Challenge is restricted to those residing in the United States. Primary applicants/principal investigators must be legal residents of the U.S. Collaborators must also be living in the U.S.

Language

Only English-language applications will be accepted.

Additional Eligibility Requirements

Primary applicants/principal investigators are not eligible to submit more than one application (though they may act as primary applicant on one application and as a collaborator on another application). Primary applicants/principal investigators discovered to have submitted multiple applications by using different email addresses or by simply changing collaborators for primary applicants on various applications may be disqualified.

Previous Digital Media and Learning Competition winners are not eligible to apply as primary applicants/principal investigators. Previously funded Digital Media and Learning Competition projects are not eligible for funding again. Organizations funded directly by the MacArthur Foundation Digital Media and Learning initiative are eligible to apply.

 

Application

Budget Requirements

Awardees are also required to make two trips throughout a project’s development: one to Washington, DC to meet with Latino community leaders and policy makers, and a trip to the San Francisco Bay Area (Silicon Valley) to meet with tech innovators at major companies and startups, such as Google, Facebook, Uber, etc.

Awardees are also encouraged — though not required — to attend the 2015 Digital Media and Learning (DML) Conference in New Orleans and may include these costs in their project budgets.

Awardees whose projects involve any human subjects research or testing are required to set aside funds for the review by a Review Board (IRB) to be approved by a commercial IRB. See “Policy on Human Subjects” below.

Applicant’s Responsibility

Applicants should allow ample time to prepare and submit all required materials through the application system, and should register on and review the application system and requirements early in the process. While HASTAC staff members are prepared to assist applicants with questions and technical problems, it is the responsibility of the applicant to start early so as to have sufficient time to address any questions that may arise. HASTAC will make every effort to address applicant questions or technical difficulties even on the day of the deadline but cannot guarantee or assure that late or especially last day queries or technical difficulties can be resolved in time to meet the deadline.

VL Innovators Challenge Does Not Fund

Any project that lacks a connected learning application. These include:

  • Non-digital projects
  • Specialized disciplinary research directed at others in the same discipline
  • Performances or exhibits that lack a learning component
  • Digital archiving projects
  • Research proposals or writing projects without practical or pedagogical application
  • Non-educational games
  • Projects that may be technologically sophisticated but are not oriented toward connected learning

Policy On Human Subjects

All VL Innovators Challenge awards involving the use of human subjects must comply with applicable law and the policies of the University of California and the primary applicants’ sponsoring or affiliated institution or organization regarding human subject testing. If the sponsoring or affiliated institution or organization lacks a policy on Human Subject testing at least equivalent to the policy of the University of California, then the successful organization or institution must comply with the policy of the University of California.

The University of California is committed to the principle of protecting the rights of human subjects participating in research and related activities. It is University policy that the regulations of the Department of Health and Human Services (HHS), set forth in 45 CFR Part 46, are applicable to all research involving human subjects, as defined by these regulations for which the University is responsible. If a proposal includes the use of human subjects, it is the responsibility of the primary applicant to ensure that the project adheres to 45 CFR Part 46 and any guidelines set forth by the University of California, and by the primary applicant’s sponsoring or affiliated organization or institution.

Finalist projects will be required to provide the Institutional Review Board (IRB) of the University of California with approval documents from the Institutional Review Board of the primary applicants’ sponsoring or affiliated  institution or organization. Applicants need not provide such documents at the time of application but should indicate in their proposals if the project involves human subjects research and their plan to obtain approval of a satisfactory Institutional Review Board.

Applications from non-educational institutions are required to set aside funds in their grant budget for the review and approval of an Institutional Review Board (IRB) application by a commercial IRB acceptable to the University of California.

The University of California reserves the right to refuse any project application, or make any award, however meritorious, that does not fulfill the requirements on the protection of human subjects as defined by the University of California.

 

Intellectual Property and Privacy Policies

Copyright and Use of Applications

Copyright in material submitted with any application shall remain with the original owner. Applicants must ensure that any intellectual property owned by others and used in their submissions is approved for use by the owner of the copyright and appropriately attributed. Evidence of consent may be required at the discretion of the VL Innovators Challenge. Successful applicants must agree to provide a statement that will be made publicly available describing generally the nature of their proposed project and how it will further the purposes of the VL Innovators Challenge. The VL Innovators Challenge may make other portions of a successful application publicly available consistent with the terms of the VL Innovators Challenge. The applicant agrees to grant the VL Innovators Challenge and the University of California non-revocable, non-transferable, unlimited rights to display, use, modify, publish, transmit, and print submitted materials. The application and materials submitted with the application shall be considered the property of the Voto Latino Innovators Challenge upon submission, with no obligation to return any materials to applicants.

Treatment of Copyright In Products Funded By VL Innovators Challenge

Copyright in the work product produced as a result of the award shall remain with the successful applicant subject to the terms of the VL Innovators Challenge. Each applicant must agree, however, that if it receives an award it will license the use of the product in accordance with a Creative Commons License (Creative Commons Attribution, Non-Commercial, ShareAlike) or be Open Source.

The product produced as a result of an award is expected to be made publicly available promptly upon completion for little or no cost to the public. Distribution to the public at little or no cost is most consistent with the charitable principles underlying the purposes of the Voto Latino Innovators Challenge. In keeping with the spirit of the VL Innovators Challenge, however, it is recognized that there could be circumstances where a different distribution model could serve effectively the underlying charitable and educational purposes of the VL Innovators Challenge. It is incumbent upon Applicants to make the case that a proposed distribution model is consistent with the charitable and educational purposes of the VL Innovators Challenge.

Use of Revenues Generated By Distribution of Product

If an applicant believes that the success of its project is dependent upon or significantly furthered through a distribution process that will result in a revenue stream, the applicant must also submit a statement explaining why revenue creation is necessary and its plan describing how any revenue will be used or shared in furtherance of the charitable objectives of the VL Innovators Challenge.

Applicable law and the policies of the John D. and Catherine T. MacArthur Foundation preclude the use of grant funds to further or benefit private interests in a manner that is more than incidental to a broader charitable purpose. Consequently, an applicant will need to demonstrate that the revenue derived from the project will primarily benefit public/charitable purposes rather than private interests. This could include sharing of revenues with the University of California or another charitable organization through the use of royalty or similar arrangements. The amount and duration of any royalty interest shall depend upon the facts and circumstances underlying the proposed project and the nature of the applicant such as whether it is a not for profit organization, commercial for profit enterprise or individual.

In cases where the applicant believes it is not feasible to separate a revenue stream from an enhancement or modification to an existing project, the Applicant should provide an explanation and rationale for why the project itself will serve charitable purposes and be consistent with the objectives of the VL Innovators Challenge.

Applicants are in the best position to provide an explanation and rationale for why the distribution of the product requires a particular cost structure, and how any revenues should be equitably shared and for how long. Applications will be reviewed in part in terms of how these issues are addressed consistent with the principles and requirements above.

Access To Usage Data

Award winners are required to provide access to usage data to researchers studying award funded projects and their impact.

Privacy

Personal information will be collected when you register on the VL Innovators Challenge site. Registration requires that you supply your name, email address, and home/work address. The information you submit will be used to confirm your eligibility, evaluate your application, and administer the awards. This information will be disclosed to the VL Innovators Challenge judges and administrators for purposes of evaluation and selection.

Once registered, applicants may receive periodic communications relating to important VL Innovators Challenge deadlines and information.

Additionally, HASTAC, which is administering the VL Innovators Challenge, the University of California which is the grantee, and the John D. and Catherine T. MacArthur Foundation may send certain communications to applicants relating to the field of digital media and learning. Applicants will have the opportunity to opt-out of receiving this additional information.

Information collected will not be sold, rented or provided to any third parties for commercial or marketing purposes. Any use of the VL Innovators Challenge website for commercial purposes is strictly prohibited. Like all websites and web servers, the Digital Media and Learning Competition web server automatically receives and records information from web browsers, including IP addresses, browser types, referring URLs, session and cookie information, and pages visited on the website. This information will not be used to identify individuals. It will be used to enhance the site and inform decisions about possible future Digital Media and Learning Competitions.

By submitting an application, all applicants recognize that they will be required to provide an abstract of their application that will be made public.

Personal information received in connection with the VL Innovators Challenge may be released as required by subpoena, law or a court of competent jurisdiction. Personal information may also be disclosed as noted on this website or in the event that an individual’s safety or security is at risk or in order to protect the integrity, safety and security of this website.

Changes to the Privacy Policy

HASTAC reserves the right to modify this policy at any time without prior notification to users and registrants of the site. A notice will be posted on the website should significant policy changes take effect.

 

Award Acceptance and Post-Award

Subaward Contract

Funding for each winning application will be distributed as a subaward to the DML Competition Grant from the University of California Irvine Office of Research Sponsored Projects (SPA). Funding is contingent on winning applicants’ sponsoring or affiliated organization agreeing to all terms and conditions specified by SPA and signing a subaward contract with SPA.

Term

For all awards, the term is one year from the date of the signed award contract. Funding is contingent on  acceptance of the subaward contract and the terms specified.

 

Disclaimers

The University of California, HASTAC, the DML Competition, the VL Innovators Challenge and the funders supporting the DML Competition and its website(s) are not liable for any claim, loss or injury based on errors, omissions, interruptions or other inaccuracies either in this site, or for any claim, loss or injury that results from your use of this site.

No liability for damages. To the maximum extent permitted by applicable law, in no event shall the Digital Media and Learning Competition and its partners, associates and/or funders be liable for any damages whatsoever (including, without limitation, special, incidental, consequential, or indirect damages for personal injury, loss of profits, interruption, loss of information, or any other pecuniary loss) arising out of participating in the Voto Latino Innovators Challenge, even if the Digital Media and Learning Competition has been advised of the possibility of such damages, or due to errors, omissions, interrupts, or other inaccuracies either on this site, or from participant’s use of this site.

Indemnification

By participating in the competition and submitting a proposal, a participant agrees to indemnify and hold harmless the Indemnified Parties (as defined herein) from any claims, expenses, judgments, damages, attorneys’ fees, costs of defense, or suits (collectively, “Claims”) brought by any third-party against any of the Indemnified Parties arising from or related in any way to the participant’s or any affiliated organization’s or person’s participation in the Competition, including but not limited to any submission or application in connection therewith. This indemnification would include but not be limited to any Claims by a third party based upon allegations that the Participant or affiliated organization or person violated any intellectual property or patent rights, misappropriated information or ideas, breached agreements with such third-parties.

Indemnified Parties include any of the following and their respective officers, employees, agents, directors, consultants, and affiliations thereof: John D. and Catherine T. MacArthur Foundation; Regents of the University of California; University of California at Irvine; Duke University; HASTAC (Humanities, Arts, Science, and Technology Alliance and Collaboratory); and Voto Latino, Inc.

 

Questions

Questions about intellectual property and privacy policies should be submitted via email. Click here to contact HASTAC.

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